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From planning to payment

Track every build
from planning to payment

One project workspace for owners, contractors, clients, and crews. Six connected steps—no spreadsheets, no WhatsApp chaos, no surprise bills.

Start free — one signupExplore product

One platform · role-based access per project

HomeownersStart & approve
ContractorsBuild & manage
ClientsTrack & collaborate
WorkersPortal & attendance
1
Everyone · Step 01

Create one project workspace

Homeowners and contractors use the same signup. Set budget, milestones, location, and documents—the project becomes the single record for the whole build.

Unified account — one login; your role is set per project, not at signup.
Milestones & budget — phases from foundation to handover with spend visibility.
Documents — plans and agreements stored per project with role-scoped access.
app.onsitetrax.com/projects/new
New Project
Project Name
Location
Project Type
Start Date
Budget
Client Name & Email
Milestones
Foundation & Plinth Beam
Ground Floor Structure
First Floor — Current
Roof Slab
Finishing & Handover
Workspace readyInvite team when you are
2
Owner & contractor · Step 02

Invite the full project team

Invite contractors, clients, architects, consultants, and viewers with the right permissions. Invited collaborators can work on your project without buying a seat for that build.

Multi-contractor — GC plus trades on one project.
Clients & stakeholders — progress visibility without wage exposure.
Email invites — accept in one tap from any device.
app.onsitetrax.com/home
PV
Welcome, Priya!
Your project is live
Sector 22 VillaActive
72% CompleteEst. handover: Dec 2025
Your Milestones
Foundation & Plinth Beam
Ground Floor Structure
First Floor — In Progress
Roof Slab
Add to home screen for quick access
Team invitedCollaborators join free
3
Contractor · Step 03

Worker Portal & site roster

Build your crew list with trade and daily wage. Send SMS invites so workers claim their record and open the Worker Portal—or mark attendance yourself when someone has no smartphone.

SMS claim — phone OTP; mobile web, no app store required.
Multi-site assignment — same worker across active projects.
Privacy — clients see names on site, not wage amounts.
app.onsitetrax.com/workers
Workers Roster
14 active
RK
Rajesh Kumar
Carpenter · Sector 22, IT Park
$750/day
SM
Suresh Mehta
Mason · Sector 22
$700/day
AS
Amit Singh
Helper · IT Park, Farmhouse
$500/day
DY
Deepak Yadav
Electrician · All sites
$800/day
Total wages due this month
$53,450
SMS sentWorker Portal claim
4
Contractor · Step 04

Attendance that becomes payroll

Mark present, absent, or half-day per worker—or approve GPS self-attendance from the Worker Portal. Wages calculate from attendance × daily rate; record payouts and see what's still owed.

P / A / H — daily strip and monthly calendar views.
Auto wage math — no manual totals at month end.
Export — reports for your accounts team when needed.
app.onsitetrax.com/workers/attendance
Attendance — May 2025
Sector 22 Villa · 14 workers
Rajesh Kumar
P
P
H
P
A
P
P
$18,500
Suresh Mehta
P
P
P
H
P
A
P
$14,200
Amit Singh
A
P
P
P
H
P
P
$9,750
Deepak Yadav
P
P
P
P
P
P
H
$11,000
Total wages due — May$53,450
Export XLSX
Record Payment
Wages calculatedAttendance × daily rate
5
Contractor · Step 05Clients · Live feed

Site updates & notifications

Post photos, notes, and progress tied to milestones. Stakeholders see a chronological feed—plus in-app and push notifications when something needs attention.

Work diary — photos and notes from the field the same day.
Milestone sync — progress stays honest as updates roll in.
Project requests — structured inbox instead of WhatsApp threads.
app.onsitetrax.com/projects/updates
Site Updates Feed
Today, May 22
Second floor slab casting completed. Curing in progress. Brickwork resumes Monday morning.
72% completeMilestone: First Floor
May 19
Column shuttering done. Steel reinforcement laid. Ready for pour tomorrow morning.
65% completeWork date: May 19
Client push notification sent ✓
Stakeholders notifiedFeed + push alerts
6
Owner & contractor · Step 06

Add-on approvals & payment ledger

Contractors quote extra work; owners approve before crews proceed. Either side records a payment—the other confirms. Worker payroll stays private; the client ledger is the shared trust layer.

Add-on workflow — approve or reject scope with a clear trail.
Mutual confirmation — no more one-sided “I already paid.”
Budget sync — approved add-ons reflect in project totals.
app.onsitetrax.com/projects/payments
Budget
$485k
Received
$285k
Balance due: $200k
Advance — Apr 1$50kConfirmed
Stage 1 — Apr 15$80kConfirmed
Stage 2 — May 10$75kConfirmed
Stage 3 — Roof Slab$80kAwaiting confirm
+ Record Payment
✓ Confirm Stage 3
Mutual confirmationShared payment ledger
Full lifecycle

Planning through payment on one platform

From the first project workspace to handover—owners, contractors, clients, and crews stay on the same record.

1
Everyone
Create the project workspace
One signup. Set budget, milestones, location, and documents—the single record for the whole build.
2
Owner & contractor
Invite contractors, clients & stakeholders
Email invites with the right role. GC plus trades on one project; collaborators join free on that build.
3
Contractor
Roster, SMS & Worker Portal
Add crews with daily wages. Workers claim via SMS OTP and open the Worker Portal—or you mark attendance for them.
4
Contractor
Attendance → wages automatically
Mark P/A/H or approve GPS check-ins. Monthly totals compute from attendance × daily rate; record payouts when paid.
5
Contractor posts  · Clients see live
Site updates & project requests
Photos and notes from the field. Stakeholders see a live feed; structured requests replace scattered chat threads.
6
Approve add-ons  · Confirm payments
Add-on approvals & payment ledger
Quote extra work for approval. Either side logs a payment—the other confirms. One shared history, zero disputes.
✓
Everyone
Handover with full history preserved
Milestones complete, ledger closed, documents and updates archived—planning through payment on one platform.
Why it works

Everything connected. Nothing falls through.

Each step feeds the next. Attendance feeds wages. Updates feed progress. Requests feed communication. Payments feed trust.

One signup, many roles

Create a project and invite by email—owners, contractors, clients, and workers join the same workspace with role-based access. No separate account types at signup.

Progress is always honest

Site updates drive project % in real time. No stale dashboards — homeowners see exactly what's happened on their build, the day it happened.

Add-on work, approved in one click

When scope changes, contractors submit estimates and homeowners approve or reject instantly. Budget auto-updates on approval. Zero surprise bills, full approval trail.

Payments that both sides trust

Shared ledger with mutual confirmation means no disputes. Both homeowner and contractor see the same record — always. Budget vs. received, always visible.

Worker Portal & payroll

SMS claim, P/A/H attendance, optional GPS check-in, and auto wage totals. Crew use mobile web; managers approve from the queue—no Sunday-night spreadsheet sessions.

Stakeholders always in the loop

Real-time site updates, milestone tracking, payment visibility, and a project request inbox—clients and owners stop calling because the feed already shows what's on site.

Ready to start

Get your project live in minutes

Owners, contractors, clients, and crews—one signup with email or phone. Start a one-month free trial; no credit card required.

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